Employment

Company Auditions

Ballet West is an AGMA Company. The company contract includes Health, Dental and Life Insurance, Shoes, 401K Retirement Plan, and Part Time on site Physical Therapy. The Ballet West II contract includes performing and rehearsing with Ballet West, a weekly stipend with Workers Compensation Insurance, and shoes included. Potential company members must be U.S. citizens, or be able to obtain a U.S. visa and work permit.

We have completed our audition process for next season, and have filled all available positions. If you are interested in auditioning for our 2015-2016 season, visit this site in December for more information. 

Ballet West Administration

Ballet West Administration offices are located in our temporary home at Trolley Square mall, during the expansion project for our eventual permanent home in the Jessie Eccles Quinney Ballet Centre, adjacent to the newly renovated Janet Quinney Lawson Capitol Theatre in the heart of downtown Salt Lake City.  

See below for information about available posititions.


 Open Staff Positions

All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org.
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding job postings. 

Assistant Company Manager

Department:Administrative/Artistic

Reports to:Director of Business Expansion and Company Management (DBECM)

FLSA Status:Part-time, Non-Exempt

SUMMARY:

The Associate Company Manager assists with all aspects of travel and touring, all administrative matters related to labor contracts for Artists, work visa applications, and other related issues. The Associate Company Manager will also conduct research as assigned. Responsibilities include administrative aspects of the Company related to the artists, travel and touring.

Work schedule can be tailored to accommodate class schedules or other obligations.

DUTIES AND RESPONSIBILITIES:

While other duties may be assigned, the following represents the essential duties and responsibilities:

Company Related Responsibilities

  • Prepares, submits, and tracks Workers’ Compensation activity 
  • Assists with the gathering and preparation of documents for INS work visa applications for artists, visiting guests, and academy students;
  • Handles all travel housing, transportation, and complimentary ticket needs for visiting artists and guests; 
  • Assist with preparation of payroll for artists;

Performance Related Responsibilities

  • Attend stage and tech rehearsals and performances, as needed

Labor Union Master Agreements

  • Provides administrative support for negotiations with the American Guild of Musical Artists (AGMA)
  • Provides administrative support for the creation of  individual artists’ contracts, 
  • Maintains ongoing communication with elected Artists’ Representatives Committee and their elected representatives.

Repertory Contracts, Licenses and Letters of Agreement

Provides administrative support for the negotiation and preparation of choreographic, lighting, set and costume designer(s), touring, musician and music publishing licenses as needed.

Budgeting and Finance- Related Responsibilities

Submits check and credit card purchase requests as needed. Ensures timely payment on all applicable obligations.

Touring Related Responsibilities

  • Under direction of DBECM,  develops local, national and international tours;
  • Under the direction of DBECM, coordinates touring logistics, including transportation, lodging, and per diem distribution;
  • Communicates touring information to all appropriate and relevant parties.

Business Expansion- Related Responsibilities

  • Under the direction of DBECM, conduct research as needed.

ADDITIONAL DUTIES AND RESPONSIBILITIES

  • Other duties may be assigned.  
  • Interact with co-workers in the spirit of cooperation, collaboration and teamwork.
  • Maintain a positive attitude toward change.

SUPERVISORY RESPONSIBILITIES

None 

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Strong knowledge of dance or performing arts is preferred. A valid Driver’s License and Passport is required at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and /or EXPERIENCE

  • Entry level position. 
  • Preference given to individuals with proven interest in performing arts.

LANGUAGE SKILLS

  • Ability to read and interpret common financial reports and legal documents.
  • Ability to respond to common inquiries or complaints from Staff, Artists, Trustees, regulatory agencies and members of the community.
  • Ability to prepare documents that conform to prescribed style and format,
  • Ability to effectively and concisely represent information to upper management, public and Board of Trustees.
  • Ability to write clearly and convey message(s) concisely and effectively.

MATHEMATICAL and COMPUTER SKILLS

  • Mastery of basic mathematical skills including addition, subtraction, division in all units of measure, using whole numbers, common fractions and decimals.
  • Ability to compute rate, ratios and percentages and to draw and interpret graphs.
  • A working knowledge of the Windows environment, specifically Word and Excel is essential.

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of the Associate Company Manager, the employee is regularly required to talk or hear.  The Employee is frequently required to sit.  The employee is occasionally required to stand; walk; use hands to finger, feel, handle and reach with hands and arms.  The employee must occasionally lift and/or move objects up to 25 pounds in weight. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust and focus and to see in low-light situations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the Associate Company Manager. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.  Because some travel may be involved, the employee may be exposed to varying work environments.

TOURING/TIME OFF/VACATION

The Associate Company Manager may from time to time be required to tour with the Company and travel intermittently throughout the year depending on need.  A valid US Passport is required.  Time off and vacations must be approved by the DBECM and will be subject to the Company’s performance, touring and rehearsal schedules. 

SUMMARY STATEMENT

This position requires that the individual work well within the deadline pressures both as an effective team member and independently on assigned projects.

SALARY

Hourly. Rate depends on experience.

Press and Information Specialist

POSITION SUMMARY

The Press and Information Specialist is responsible for handling all tactical Press-related tasks for the Company, including research, information gathering, writing press releases, working with local press outlets, and keeping the organization updated on recent press articles and stories. This role reports to the Director of Marketing.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Gather customized text and photos for Playbill for each production.
  • Collect all required staff and dancer biographies and keep them updated in all locations (i.e., online, print, etc.).
  • Write AP-style press releases for distribution to local, regional and/or national press outlets.
  • Conduct appropriate press research based upon specific topic (i.e., a particular ballet or performer, list of press outlets in a city where Ballet West is scheduled to perform, etc.).
  • Coordinate press interviews and act as a “host of the Company” when press is onsite.
  • Maintain the press library of articles and photos online and – if required – in print or on video.
  • When requested by the Director of Marketing, outreach to smaller press outlets in order to pitch stories for possible publication.
  • Work closely with the Marketing Department to ensure appropriate materials are produced as they relate to press needs.
  • As requested, pull historical press articles for use by administrative and artistic staffs.
  • Assemble and distribute weekly press insertion updates for staff and board.
  • Compile and distribute marketing and press-related touring materials.
  • Execute updates on website and social media as they relate to press, bios, photography, and Playbill(s).
  • Post casting information at front-of-house prior to performances.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED


  • Knowledge of press fundamentals, including basic structure of media organizations, general requirements of press departments as it relates to story requests. Specific knowledge of the press market in Salt Lake City and environs a significant plus.
  • Minimum 1-3 years experience in a press-related role/environment.
  • Ability to self-manage while executing deadline-oriented tasks and projects.
  • Solid time management and organizational skills, including the ability to prioritize and execute multiple activities at the same time.
  • Proactive mindset and precise attention to detail.
  • Computer literacy in a Windows environment and Database Management. High level of Microsoft Office competency including Excel, Word and Powerpoint.
  • Ability to work within a diverse team of individuals with varying levels of experience to produce the highest quality results.
  • Excellent writing and proofreading abilities.
  • Strong interpersonal skills and the display of a cheerful, “Can Do” attitude.
  • Knowledge of ballet and the arts very helpful.

 COMPENSATION

Ballet West offers a competitive salary based upon the candidate’s experience, along with health, voluntary dental, life, voluntary life, and a health reimbursement plan funded by the company. Ballet West also offers participation in a 401(K) Retirement Savings Plan.

TO APPLY

  • All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org.
  • No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding this job posting. Only principal, qualified candidates will receive a response.
  • Ballet West is an Equal Employment Opportunity Employer, and it actively and enthusiastically seeks a diverse pool of candidates.

Ticketing and Sales Representative

Department: Marketing
Reports to: Patron Services Manager
FLSA Status: Part-time, Hourly
Date: August 2014
 

SUMMARY

The Ballet West Ticketing and Sales Representative will be responsible for taking inbound orders and making outbound calls, while providing exceptional customer service, in assisting patrons with season and single ticket orders, including ticket purchases, exchanges, and group orders. The Ticketing and Sales Representative will also be responsible for actively up-selling with the goal of increasing Ballet West subscriptions and donations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and responsibilities for The Ticketing and Sales Representative include the following. Other duties may be assigned.

  • Sell and process ticket packages and single tickets over the phone and in person via Tessitura Ticketing System
  • Solicit donations/ season tickets via inbound/outbound phone calls
  • Help meet pre-determined goals for ticket sales, promotions and contributions
  • Follow-up with clients
  • Identify potential group and corporate sale prospects
  • Help maintain complete and accurate customer records
  • Assist in preparing direct mail projects
  • Work events and shows

QUALIFICATIONS

Qualified candidates should have prior customer service experience; excellent interpersonal, written and verbal communication skills; ability to work independently and as part of a team; high level of professionalism and grace under pressure; courteous attitude and strong listening skills; willingness to take a high volume of inbound calls and numerous outbound cold calls with a high energy level; commitment to setting and achieving goals; strong desire to succeed; excellent phone and computer skills; ability to learn and use Tessitura Ticketing Systems. Passion for the arts is desired.

EDUCATION AND EXPERIENCE

Experience in customer relations in a ticket office environment and familiarity with the Tessitura Ticketing System, experience in telemarketing/telefunding and a background in dance or arts is preferred but not required. High School Diploma required.

OTHER REQUIREMENTS

Ability to travel locally. Due to the nature of Ballet West’s business (performing arts organization) work requires employee to be available to work after hours and some weekends.

COMPENSATION

$9 per hour base, plus bonuses; incentives. Ballet West is an Equal Opportunity Employer (EOE).

Development Manager of Special Events

FLSA Status:full-time exempt

SUMMARY

The Development Manager of Special Events is responsible for organizing, managing and producing all of Ballet West’s events.  This includes annual fundraisers, receptions, and cultivation events.  This role is also directly responsible for delivering a stated/budgeted Special Events revenue goal within the Ballet West budget.

DUTIES AND RESPONSIBILITIES:

Organize, manage and produce annual fundraising events (which currently include the Fall Gala, Costumes & Cocktails, Beer & Ballet, Couture in Motion Fashion Show/Spring Gala, and Closing Night Party).

  • Oversee approximately 28 annual receptions and 10 cultivation events each season.
  • Manage and maintain annual Special Events budget and individual event budgets, ultimately meeting or exceeding specified revenue goals. With the Director of Advancement, report monthly to the Development Committee on all related revenues and expenditures.
  • Solicit event sponsorships and coordinate in-kind donations. Maintain current donor relationships and fulfill benefit packages.
  • Serve as a liaison to the Ballet West Board of Trustees and auxiliary groups as it pertains to Special Events.
  • Oversee volunteer coordination and recruitment for all Special Event-related activities.
  • Calendar all events and secure venues, catering, marketing, permitting, ticketing, and décor logistics for each.
  • Work closely with the Marketing Department to ensure appropriate material(s) is/are produced for each event.
  • Collaborate with department colleagues and senior staff to strategize the most effective fundraising campaigns and donor relations’ communications as related to events.
  • With the Director of Advancement, communicate with patrons, donors, and Board of Trustee members on upcoming events and participation options.
  • Represent Ballet West’s Special Events Department at select performances, receptions, and community events.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED


  • Broad knowledge of fundamental Event Management, plus that of fundraising and Development-related principles and practices.
  • Minimum 3-5 years full-time experience in Event Management in a Development-related environment.
  • Ability to track, meet and exceed stated revenue and expense goals.
  • Ability to self-manage while executing complex deadline-oriented tasks and projects.
  • Solid project management and organizational skills, including the ability to prioritize and execute multiple activities at the same time.
  • Solid analytical comprehension, proactive mindset, and precise attention to detail.
  • Computer literacy in a Windows environment and Database Management. High level of Microsoft Office competency including Excel, Word and Powerpoint.
  • General working knowledge – and practical application with – Tessitura software from a Development standpoint.
  • Ability to work within a diverse team of individuals with varying levels of experience to produce the highest quality events.
  • Excellent writing and proofreading abilities.
  • Strong interpersonal skills and the display of a cheerful, “Can Do” attitude.
  • Knowledge of ballet and the arts very helpful.

COMPENSATION

Ballet West offers a competitive salary based upon the candidate’s experience, along with health, voluntary dental, life, voluntary life, and a health reimbursement plan funded by the company. Ballet West also offers participation in a 401(K) Retirement Savings Plan. 

TO APPLY

All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org.
No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding this job posting. Only principal, qualified candidates will receive a response.

Ballet West is an Equal Employment Opportunity Employer, and it actively and enthusiastically seeks a diverse pool of candidates.

Development Manager - Institutional Giving

Department:Development
Reports to: Director of Development
Position: Full-time, Exempt
Prepared: February 4, 2014

SUMMARY

The Development Manager of Institutional Giving is responsible for meeting and/or exceeding all corporate sponsorship revenue goals, plus those of grants from foundations and funding from government sources.  This individual reports to the Director of Advancement.

ESSENTIAL DUTIES AND RESPONSIBILITIES - Include the following. Other duties may be assigned:

Corporate Sponsorship Support:

  • Along with the Director of Advancement and Executive Director, develop strategies and plans to secure funding from corporate sources that is used to assist with annual operating needs, in-kind needs, programs and projects.
  • Present corporate sponsorship proposals via phone and in-person to all potential sponsorship partners.
  • Actively and diligently research corporate funding prospects.
  • Gather information from various Ballet West departments to fully understand which projects and programs need funding.
  • Cultivate and maintain relationships with corporations in order to secure in-kind support.
  • Manage corporate sponsorship recognition and partnership activation specifics.  Work with other Ballet West departments to ensure donors receive their required sponsorship benefits.
  • Supply progress reports on a consistent basis to Ballet West senior management, including prospects and existing sponsors (cash and in-kind).
  • Be the customer service “face of Ballet West” with all corporate partners at in-person events and activities.

Foundation & Government Support:

  • Write, compile and submit government and foundation grant proposals in accordance with each grant-making organization’s preferences, following exactly each grant-making organization’s guidelines.
  • Along with the Director of Advancement and Executive Director, develop strategies and plans to secure funding from government and foundation sources that will assist with annual operating needs, capital needs, programs and projects.
  • Actively and diligently research corporate, government and foundation funding prospects.
  • Gather information from various Ballet West departments to fully understand which projects and programs need funding.
  • Develop cases of support for projects and programs that require funding.
  • Maintain solid relationships with organizations during their review of a submitted grant application in order to provide additional material(s), if required.
  • Appropriately recognize all funding sources via Ballet West marketing and press vehicles.
  • Supply progress reports on a consistent basis to Ballet West senior management, including prospects and existing foundation and government support.
  • Be the customer service “face of Ballet West” with all corporate partners at in-person events and activities.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • Broad knowledge of the sales process, plus that of fundraising, grants and Development-related principles and practices.
  • Minimum of 3-5 years full-time, successful experience in sales.
  • Ability to track, meet and exceed stated revenue goals (cash and in-kind).
  • Ability to self-manage while executing complex deadline-oriented tasks and projects.
  • Solid organizational skills, including the ability to prioritize and execute multiple activities at the same time.
  • Strong analytical comprehension, proactive mindset, and precise attention to detail.
  • Ability to use research vehicles necessary to identify new corporate sponsors and foundation donors.
  • Computer literacy in a Windows environment and Database Management.  High level of Microsoft Office competency including Excel, Word and Powerpoint.
  • General working knowledge – and practical application with – Tessitura software from a Development standpoint.
  • Ability to work within a diverse team of individuals with varying levels of experience.
  • Excellent writing and proofreading abilities.
  • Strong interpersonal skills and the display of a positive, “Can Do” attitude.
  • Knowledge of ballet and the arts very helpful.

COMPENSATION

  • Ballet West offers a competitive salary based upon the candidate’s experience, along with health, voluntary dental, life, voluntary life, and a health reimbursement plan funded by the company.  Ballet West also offers participation in a 401(K) Retirement Savings Plan.

TO APPLY

All qualified candidates are encouraged to send a cover letter, resume/CV and compensation history and compensation requirements to resume@balletwest.org. No phone calls should be made to the Ballet West offices, or to Ballet West personnel, regarding this job posting.  Only principal, qualified candidates will receive a response.

Ballet West is an Equal Employment Opportunity Employer, and it actively and enthusiastically seeks a diverse pool of candidates.

Sales Representative

Department: Marketing
Reports to: Internal Sales Supervisor
FLSA Status: Part-Time, Hourly
Revised: August 15, 2012

Summary

The Sales Representative is responsible for selling Ballet West season tickets and packages, promoting Ballet West shows and programs, and contacting patrons/donors during our annual Friends Campaign for donations via telemarking/telefunding.

Essential Duties and Responsibilities

  • Sells ticket packages to patrons and solicit donations via outbound phone calls.
  • Helps meet pre-determined goals for ticket sales, promotions and contributions.
  • Follow-up with clients as needed.
  • Establish relationships with patrons in order to create repeat business, referrals and provide superior customer service.
  • Identify potential group and corporate sale prospects.
  • Help maintain complete and accurate customer records.
  • Assists in preparing direct mail projects.
  • Work performances as needed.
  • Work external venues as needed (i.e., The Utah Arts Festival, Park Silly, The Farmers Market).
  • Other duties as assigned by the Internal Sales Coordinator.

Qualifications

Must have excellent interpersonal, customer service, written and verbal communication, and customer service skills; ability to work independently and as part of a team; high level of professionalism and grace under pressure; courteous attitude and strong listening skills; willingness to make numerous outbound cold calls with a high energy level; commitment to setting and achieving goals; strong desire to succeed; excellent phone and computer skills. Qualified candidates should possess a genuine passion for music and the arts

Education and/or Experience

Experience customer relations in a call center/floor environment required. Experience in ticket sales, telemarketing/telefunding and a background in dance or arts is preferred but not required. High School Diploma required.

Other Requirements

Ability to travel locally. Due to the nature of Ballet West’s business (performing arts organization) work requires employee to be available to work after hours and some weekends.

Compensation

$9 an hour base, plus bonuses; incentives and free tickets to Ballet West.

Ballet West is an Equal Opportunity Employer (EOE).

To apply for the Sales Representative position click here.

 

Telemarketing and Telefunding Representative

Department: Marketing  
Reports to: Patron Services Coordinator 
FLSA Status: Part-Time, Hourly 
Revised: July 2014

Summary

The Telemarketing and Telefunding Representative will be responsible for making outbound calls, taking inbound calls and actively up-selling at the time of the ticket sale, while advising other part-time callers, in the goal to increase Ballet West subscriptions and donations. 

Essential Duties and Responsibilities

  • Sells ticket packages to patrons and solicits donations/ season tickets via outbound phone calls
  • Helps meet pre-determined goals for ticket sales, promotions and contributions
  • Follow-up with clients as needed
  • Identify potential group and corporate sale prospects
  • Helps maintain complete and accurate customer records
  • Assists in preparing direct mail projects
  • Other duties as assigned by the Patron Services Coordinator

Qualifications

Qualified candidates should have prior telemarketing and telefunding experience; excellent interpersonal, customer service, written and verbal communication; ability to work independently and as part of a team; high level of professionalism and grace under pressure; courteous attitude and strong listening skills; willingness to make numerous outbound cold calls with a high energy level; commitment to setting and achieving goals; strong desire to succeed; excellent phone and computer skills. Passion for the arts is desired. 

Education and/or Experience

Experience in customer relations in a call center/floor environment required. Experience in ticket sales, telemarketing/telefunding and a background in dance or arts is preferred but not required. High School Diploma required.

Other Requirements

Ability to travel locally. Due to the nature of Ballet West’s business (performing arts organization) work requires employee to be available to work after hours and some weekends.

Compensation

$9 per hour base, plus weekly bonuses; incentives.

Ballet West is an Equal Opportunity Employer (EOE).